Travel Grants
DEADLINE IS JUNE 1!
Applications for travel grants are open after your paper has been accepted for presentation at the Washington, DC 4S/EASST meeting.
Awards are available for travel expenses only, not for food or lodging. The amount of each award will be determined once all applications have been received. In previous years, awards were in the range of $150-400, depending upon the distance to be traveled. However, the limited funds available do not allow us to award travel grants to all applicants.
The funding decision will be based on the following criteria:
- Quality: Is the abstract of appropriate quality for presentation at 4S?
- Conference participation beyond paper presentation: Are you organizing a panel or additional meeting, volunteering for additional work, etc.?
- Relevance: Is the student enrolled in a graduate program? Is 4S the right place for this paper?
- Completeness: Is the application complete?
- Availability of alternative funds: Does your home institution provide travel funds, etc.?
- Prior travel grants received: Did you receive 4S funding in the previous year?
PLEASE READ ALL GUIDELINES CAREFULLY BEFORE APPLYING:
To qualify for a travel award, an applicant must be a graduate student presenting a paper at the 4S 2009 Annual Meeting in Washington, DC, and a member of 4S.
In cases of co-authorship, no more than one award will be granted for each paper presented.
Funds are available to presenters traveling from within or from outside of the United States. However, because funds for these awards are provided by the U.S. National Science Foundation, 4S must comply with U.S. federal rules for reimbursable travel. The awardee is responsible for following the terms specified in NSF document 761, Travel to Foreign Countries. By signing the application form the applicant agrees to abide by these terms. Reimbursement will not be provided unless these terms are followed.
Note that all air travel must occur on a U.S. carrier or in a U.S. airline designated seat on a foreign airline. Original receipts carrying the airline’s designator code and flight number must be provided (if you have an e-ticket, you must get a receipt at the time of check-in). Under certain circumstances, described in the NSF guidelines, travel on a foreign carrier may be allowed. Documentation of the unsuitability of U.S. carrier itineraries is required.
The mileage reimbursement rate for use of a privately owned vehicle is 37.5 cents per mile, per U.S. Internal Revenue Service guidelines. Receipts for gas must be provided!
APPLICATION
Deadline is June 1, 2009. Please send application information (below) in the body of an email message to .(JavaScript must be enabled to view this email address). In the subject line, put "4S Travel Grant Application: [name]."
Please use the following format in the email message:
Name:
Year of study; name and location of graduate program:
Other available sources of travel funds:
Any 4S conference participation in addition to paper presentation:
Paper title:
Co-authors (if any):
Paper abstract (required):
Panel abstract (if available):
REIMBURSEMENT
Awardees are responsible for sending original travel receipts and a hardcopy of your expense report by one month after the last day of the meeting. Form and mailing address below. Email applications are not accepted.
After the meeting, please send (1) your ORIGINAL TRAVEL RECEIPTS and (2) an EXPENSE REPORT in the following format:
(Please Print)
TRAVEL GRANT EXPENSE REPORT
NAME___________________________________________________
SOCIAL SECURITY NUMBER__________________________________
ADDRESS (make sure this is good through the end of the year) ________________________________________________
_______________________________________________________
________________________________________________________
EMAIL ADDRESS ___________________________
TOTAL AMOUNT AWARDED ________________________
TOTAL AMOUNT REQUESTED ________________________________
DATE OF REQUEST _____________________
TRAVEL EXPENSES **YOU MUST ATTACH ORIGINAL INVOICES AND RECEIPTS**
Keep copies of your originals.
Airfare/Train/Taxi/Car Rental: _____________ Mileage_____________
(Note: Reimbursement @ $.485 per mile)
TOTAL OF ABOVE EXPENSES _______________________________
REIMBURSEMENT REQUESTED _______________________________
INSTITUTION __________________________________
DESCRIPTION OF PROFESSIONAL ACTIVITIES AT MEETING
TITLE OF PAPER ____________________________________________________
OTHER ACITIVITY __________________________________________________
PLEASE LIST OTHER SOURCES OF SUPPORT UTILIZED TO ATTEND THIS MEETING
____________________________________________________________________
SIGNATURE _____________________________________
DATE
THE NATIONAL SCIENCE FOUNDATION REQUESTS THE FOLLOWING INFORMATION
Gender (please check one): F___ M___
U.S. Citizen (please check one): U.S. Citizen ___ Non U.S. Citizen ___
Ethnicity (please circle one):
American Indian/Alaskan Native
African American/Black/African
White
Asian American/Asian/Pacific Islander
Hispanic/Latino(a)
**********************************************************************
(Office use only)
Amount awarded __________ Authorization ____________________ Date__________
MAIL TO:
Beverly Miller
Department of Sociology, Anthropology, and Criminology
410 S. Third Street
University of Wisconsin, River Falls
River Falls, WI 54022
.(JavaScript must be enabled to view this email address)