Annual 4S Schedule

Issue

Task

Month (on the basis of an annual meeting in end September)

Who?

Administration

Prepare Treasurer's report

08

Treasurer

Administration

Prepare Annual Report

08

Secretary

Administration

Remind officers of tasks and schedules during Annual Meeting

08

President

Council

Prepare agenda Business meeting

09 (at the meeting; after Council)

President and Secretary

Council

Prepare agenda Council meeting

08

President and Secretary

Council

Draft minutes Council meeting

11

Secretary

Council

Draft minutes Business meeting

11

Secretary

Annual meeting

Select and informally approach next meeting's Program Chair

05

 

President (elect) and Executive Committee (EC)

Annual meeting

Send Call for Papers

11

Program Chair

Committees

Appoint officers

10

President and Secretary

Future Meetings C

Discuss by email in committee future locations

05

Committee's chair

Future Meetings C

Prepare report to Council, including proposal for 2nd next year's meeting location, and suggestions for 3rd and later meetings

08

Committee's chair

Nominations C

Ask for nominees; prepare a longlist

11

Committee's co-chair [1]

Nominations C

Prepare shortlist by email consultation among committee members

02

Committee's co-chair

Nominations C

Approach candidates for availability and statement

02

Committee's co-chair

Nominations C

Prepare ballot

03

Committee's co-chair and Secretary

Nominations C

Send ballot tot members 4S

05

Secretary

Nominations C

Count election

07

Secretary

Nominations C

Inform the losers

07

Secretary

Nominations C

Inform the winners

07

President (elect)

Nominations C

Prepare report to Council

08

Secretary

Prize Cs

Ask for nominees

11

Committee's chair

Prize Cs (esp. Fleck and Carson)

Use annual meeting to check new books at book exhibit

09 (at meeting)

Committee's members

Prize Cs

Select short list by email consultation among committee members

07

Committee's chair

Prize Cs

Inform Prize winners

11

Secretary

Prize Cs

Decide on winner during prize committees' dinner

09 (at meeting)

Committees' members

Prize Cs (only Fleck and Carson)

Organize "author meets critics" sessions at next annual meeting (one year later!)

11

Committee's chair

Prize Cs

Do prize presentation address at next annual meeting (one year later!)

19 (at next meeting)

Committee's chair or appropriate substitute

Publications

Prepare agenda for Committee meeting

08

Committee's chair

Publications

Prepare report to Council

08

Committee's chair

Publications

Draft minutes committee meeting

11

Committee's chair

Nominations C

Prepare shortlist by email consultation among committee members

02

Committee's co-chair

Nominations C

Approach candidates for availability and statement

02

Committee's co-chair

Nominations C

Prepare ballot

03

Committee's co-chair and Secretary

Annual meeting

Select and informally approach next meeting's Program Chair

05

 

President (elect) and Executive Committee (EC)

Future Meetings C

Discuss by email in committee future locations

05

Committee's chair

Nominations C

Send ballot tot members 4S

05

Secretary

Nominations C

Count election

07

Secretary

Nominations C

Inform the losers

07

Secretary

Nominations C

Inform the winners

07

President (elect)

Prize Cs

Select short list by email consultation among committee members

07

Committee's chair

Administration

Prepare Treasurer's report

08

Treasurer

Administration

Prepare Annual Report

08

Secretary

Administration

Remind officers of tasks and schedules during Annual Meeting

08

President

Council

Prepare agenda Council meeting

08

President and Secretary

Future Meetings C

Prepare report to Council, including proposal for 2nd next year's meeting location, and suggestions for 3rd and later meetings

08

Committee's chair

Nominations C

Prepare report to Council

08

Secretary

Publications

Prepare agenda for Committee meeting

08

Committee's chair

Publications

Prepare report to Council

08

Committee's chair

Council

Prepare agenda Business meeting

09 (at the meeting; after Council)

President and Secretary

Prize Cs (esp. Fleck and Carson)

Use annual meeting to check new books at book exhibit

09 (at meeting)

Committee's members

Prize Cs

Decide on winner during prize committees' dinner

09 (at meeting)

Committees' members

Committees

Appoint officers

10

President and Secretary

Prize Cs

Ask for nominees

11

Committee's chair

Council

Draft minutes Council meeting

11

Secretary

Council

Draft minutes Business meeting

11

Secretary

Annual meeting

Send Call for Papers

11

Program Chair

Nominations C

Ask for nominees; prepare a longlist

11

Committee's co-chair[2]

Prize Cs

Inform Prize winners

11

Secretary

Prize Cs (only Fleck and Carson)

Organize "author meets critics" sessions at next annual meeting (one year later!)

11

Committee's chair

Publications

Draft minutes committee meeting

11

Committee's chair

Prize Cs

Do prize presentation address at next annual meeting (one year later!)

19 (at next meeting)

Committee's chair or appropriate substitute