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Travel Grants for Graduate Students
Applications for travel grants are open after your paper has been accepted for presentation at the Rotterdam 4S/EASST meeting. Awards are available for travel expenses only, not for food or lodging. The amount of each award will be determined once all applications have been received. In previous years, awards were in the range of $150-400, depending upon the distance to be traveled. However, the limited funds available do not allow us to award travel grants to all applicants. The funding decision will be based on the following criteria:
PLEASE READ ALL GUIDELINES CAREFULLY BEFORE APPLYING: To qualify for a travel award, an applicant must be a graduate student presenting a paper at the 4S/EASST 2008 Annual Meeting in Rotterdam, and a member of 4S. In cases of co-authorship, no more than one award will be granted for each paper presented. Funds are available to presenters traveling from within or from outside of the United States. Because funds for these awards are from the U.S. National Science Foundation, 4S must comply with U.S. federal rules for reimbursable travel. Note that all air travel must occur on a U.S. carrier & original receipts must be provided (if you have an e-ticket, you must get a receipt at the time of check-in). Air travel can only be reimbursed if receipts indicate that travel was on a U.S. airline, or in a U.S. airline designated seat on a foreign airline. If the latter, the U.S. airline's two letter designator code and flight number should be located on the right section of the passenger receipt. The mileage reimbursement rate for use of a privately owned vehicle is 37.5 cents per mile, per U.S. Internal Revenue Service guidelines. Receipts for gas must be provided! APPLICATIONDeadline is June 1, 2008. Please send application information (below) in the body of an email message to Professor Martina Merz. In the subject line, put "4S Travel Grant Application: [name]." Please use the following format in the email message: Name:
REIMBURSEMENTAwardees are responsible for sending original travel receipts and a hardcopy of your expense report (form available below) to Wes Shrum, 4S Secretary, by September 15, 2008, at the following address: Department of Sociology / 126 Stubbs Hall / Louisiana State University / Baton Rouge, LA 70803 USA. Email applications are not permitted. After the meeting, please send (1) your ORIGINAL TRAVEL RECEIPTS and (2) an EXPENSE REPORT in the following format: (Please Print) TRAVEL GRANT EXPENSE REPORT
SOCIAL SECURITY NUMBER__________________________________ ADDRESS (make sure this is good through the end of the year) ________________________________________________ _______________________________________________________ ________________________________________________________ EMAIL ADDRESS ___________________________ TOTAL AMOUNT AWARDED ________________________ TOTAL AMOUNT REQUESTED ________________________________ DATE OF REQUEST _____________________ TRAVEL EXPENSES **YOU MUST ATTACH ORIGINAL INVOICES AND RECEIPTS** Keep copies of your originals. Airfare/Train/Taxi/Car Rental: _____________ Mileage_____________ (Note: Reimbursement @ $.485 per mile) TOTAL OF ABOVE EXPENSES _______________________________ REIMBURSEMENT REQUESTED _______________________________ INSTITUTION __________________________________ DESCRIPTION OF PROFESSIONAL ACTIVITIES AT MEETING TITLE OF PAPER ____________________________________________________ OTHER ACITIVITY __________________________________________________ PLEASE LIST OTHER SOURCES OF SUPPORT UTILIZED TO ATTEND THIS MEETING ____________________________________________________________________ SIGNATURE _____________________________________ DATE THE NATIONAL SCIENCE FOUNDATION REQUESTS THE FOLLOWING INFORMATION Gender (please check one): F___ M___ U.S. Citizen (please check one): U.S. Citizen ___ Non U.S. Citizen ___ Ethnicity (please circle one): American Indian/Alaskan Native African American/Black/African White Asian American/Asian/Pacific Islander Hispanic/Latino(a) ********************************************************************** (Office use only) Amount awarded __________ Authorization ____________________ Date__________ MAIL TO: 4S Secretariat -- TRAVEL GRANT; Department of Sociology; 126 Stubbs Hall Louisiana State University; Baton Rouge, LA 70803; USA |
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