Please check this page periodically, as it will be updated with new information as the conference approaches.
Last updated April 21, 2023.
Q: Can I present, organize, or co-chair more than one paper?
A: In general, each participant will be limited to one paper as a presenter and two additional non-presenter roles at the conference. Non-presenter roles include: organizing or chairing a session, being a commentator in a session, organizing or participating in a roundtable or meet-up, and participating in a Making & Doing session.
Q: When can I submit my closed panel proposal, open panel paper, individual paper, or Making & Doing session proposal?
A: The online portal for these submissions will open at the end of April.
Q: When can I submit my proposal for a roundtable or meet-up?
A: The call for roundtables and meet-ups will begin on July 14.
Q: Can I participate in the conference remotely?
A: Yes! 4S 2023 is a face-to-face conference with robust options for online participation. We will be offering a Zoom Events platform, which will allow participants to attend panels that organizers have decided to stream online. Panel organizers and chairs will be able to log on to their sessions on Zoom and stream their panel from their meeting room in Honolulu using their own devices. Paper presenters may participate in panels remotely with the co-operation of the panel chair or organizer who is attending in person.
We will also be accepting a limited number of online-only open and closed panels.
Online-only panels: If you would like to run an online-only panel, please contact the conference chairs (email@example.com) following the submission of your proposal.
Remote paper presentation: When submitting your abstract, please indicate if you NOT be attending in person. If you are submitting your paper to an open panel, make sure to also notify the panel organizer of your intention to participate remotely.
Making & Doing sessions: Please contact Yelena Gluzman (firstname.lastname@example.org), chair of the Making & Doing committee, to discuss remote participation options.
Q: What will registration cost?
A: Registration fees will be announced in June.
Similar to past years, the registration system in 2023 will be equity based. There will be a sliding scale of registration fees based on professional status and region of work affiliation.
Location, Travel, and Accommodations
See Travel to Honolulu for detailed information about location, travel, and hotels.
Q: Where will the conference be held?
A: The conference will be held at the Hawai’i Convention Center in Honolulu. (1801 Kalākaua Avenue, Honolulu, HI.)
Q: What hotels should I stay at?
A: We have arranged for discounted rates at the Ala Moana Hotel, Hotel Ramada, and the Modern Honolulu. The Travel to Honolulu page will be updated soon with information on how to book at discounted rates.
Q: Are there discounts for airfare?
A: We have negotiated discounts with several international carriers.
4S 2023 is a face-to-face conference with robust options for online participation. We will be offering a Zoom Events platform, which will allow participants to attend panels that organizers have decided to stream online. For a session to be streamed online and be accessible to other attendees, the organizers or chairs of the session must stream it using their own devices in their assigned Zoom meeting. Unfortunately, we are unable to provide computers in any of the meeting rooms.
Q: What is Zoom Events? How does it work?
A: Zoom Events is a platform where you will be able to view the schedule of sessions, participate in any streamed sessions, and access recordings of streamed sessions. You will also be able to interact with other attendees logged into the platform. The Zoom Events portal will allow you to select sessions to participate in and join them as you would any ordinary Zoom meeting. All registered attendees will receive a Zoom invitation link, which gives access to the conference.
Q: I am organizing a panel but cannot attend the conference in person. Can I run a 100% online panel?
A: We encourage all panels to have at least one in-person attendee to facilitate in-person discussions. However, we will be accepting a limited number of online-only panels.
If you would like to run an online-only panel, please contact the conference chairs (email@example.com) following the submission of your proposal.
Q: How do I present my paper remotely?
A: Once your paper is accepted, please ensure that your panel organizer is aware that you will be giving your paper remotely. For your presentation, you can proceed as in an ordinary Zoom meeting.
When submitting your abstract, please indicate if you will be presenting your paper remotely.
Q: How do I attend remotely?
A: The Zoom Events portal will present you with a schedule of sessions, and a listing of upcoming and in-progress sessions. You will be able to join any current sessions, or access recordings of concluded sessions.
Q: Can I present in Making & Doing remotely or in a hybrid format?
A: Some options for remote or hybrid presentation can be accommodated. Please indicate in your M&D proposal, or contact the Making & Doing Committee Chair, Yelena Gluzman.
Q: Who can I contact for help?
A: For all conference-related matters, please e-mail 4sHonoluluChairs@gmail.com or firstname.lastname@example.org. For other 4S matters and technical assistance, contact email@example.com.
General contact by email: [firstname.lastname@example.org]
Twitter: #4SHonolulu23 @4sWeb
Mastodon: #4SHonolulu23 @4Sweb@home.social