Call for Making & Doing Contributions, Roundtables, Workshops, Closed Panels and Meet-Ups

This call opens on 27 November and closes on 12 February 2024. 

During this time we welcome contributions to all Open Panels, Making & Doing contributions, stand-alone Workshops, Roundtables, Meet-Ups and Closed Panels. This page explains how to submit a Making & Doing contribution, Meet-Up, Workshop, Roundtable or Closed Panel. 

To submit proposals please use the links below.

If you are considering attending the conference, we strongly advise you to book your accommodation now, with a cancellation option, as accommodation prices are likely to be very high by the time you will receive notification of whether your abstract is accepted or not. Please see the accommodation information on the EASST conference website.


If you need a visa letter to apply for a Schengen visa, and you know the waiting times for visas are long in your area, you may want to seriously consider submitting your proposal well before the submission deadline.

How to receive a visa letter for conference participation: after you have submitted your proposal, you will receive a confirmation email. The email includes a link to our Visa data form – please fill this out if you require a visa letter from the conference organisers. We will send you the visa letter in due course. If the automatic confirmation email does not arrive in your inbox, please check your spam folder. If you still cannot find it, contact the conference administrators: conference(at)

How to submit a Making & Doing contribution

All Making & Doing submissions must be made online via the form below, not by email. Contributing to the Making & Doing program does not count toward limits on conference participation described at the bottom of this page.. 

The Making & Doing program invites submissions of experimental work and exploratory practices that are best presented interactively, outside of a traditional panel format. Making & Doing encourages STS researchers to share work that extends beyond the academic paper or book. Contributions that take up speculative, participatory, and/or reflexive approaches to the study of science, technology and society, and that experiment with modes of knowledge production, expression and travel are particularly welcomed. By increasing the extent to which 4S members learn from one another about Making & Doing practices they have developed and enacted, the initiative seeks to highlight the flows of learning between STS and its many fields.

Making & Doing contribution submissions must consist of:

  • a title
  • an abstract of up to 250 words
  • the form of your presentation (for example devices, an installation, a film, a performance, a workshop)
  • the duration of your contribution, or how much time a visitor would need to interact with your presentation
  • a spatial and technical requirements paragraph of up to 100 words
  • a representative high quality image

Submit your Making & Doing contribution proposal by clicking on the button below and filling out the proposal form.

Submit M&D Proposal

How to submit a stand-alone Roundtable, Workshop or Closed Panel

Roundtable, Workshop and Closed Panel proposals should include a brief discussion of their contribution to STS, and, if relevant, to the theme of Making and Doing Transformations for the 2024 conference.


Workshops: conceptualised as practical events containing collective research activities, guided interactions and free-format exchanges leading to specific public outputs. A workshop may have up to two 90-minute sessions (due to high attendance and capacity restrictions, we may need to reduce this number to one session). Proposals must list the practical requirements of the workshop at the end of the long abstract: specifications for required space, materials, maximum number of participants etc.

Closed Panels: a closed panel is a pre-organised panel with invited presenters. A closed panel needs to be restricted to a single 90-minute session and is expected to contain 4-5 paper abstracts.

N.B. Submitting a Closed Panel involves some extra steps. Panel organisers are responsible for ensuring that all presentations (titles and abstracts) are entered into their proposed panels by their authors. The confirmation email received after panel submission contains the specific paper submission link to your panel. Forward that to the panels’ participants asking them to submit their paper proposals before the deadline.

Roundtables: here a group of scholars (usually no more than five) discusses themes/issues of general scholarly interest in front of (and subsequently with) an audience for the duration of a single 90-minute session. While a roundtable can include short (5-10 minute) contributions, the aim is to create a lively debate rather than focus on any one presenter. Please list/name roundtable contributors in your long abstract.

All Roundtables, Workshops and Closed Panels must be proposed via the online form (button below). You will first select which type of proposal you are submitting (Roundtable, Workshop or a Closed Panel) and then provide the following information:

  • title
  • names and email addresses of the convenors
  • short abstract of fewer than 300 characters
  • long abstract/description of fewer than 300 words.

The long abstract should include a brief discussion of its contribution to STS, and, if relevant, to the theme of the 2024 conference. (See examples of open panel topics from previous conferences here (EASST) and here (4S)). You may add names of any chairs/discussants, although you may also add those at a later stage. 

After submission, the convenors will receive an automated confirmation email. If you do not receive this email, please first check the conference login environment to see if your proposal is there (the login link is in the top right corner of this page). If it is, it simply means your confirmation email got spammed or lost; if it is not, you will need to re-submit, as for some reason the process was not completed.

Remember that there are guidelines to the number of roles you can take at the conference, you can find the details at the bottom of this page.

Submit your Roundtable, Workshop or Closed Panel proposal by clicking on the button below and filling out the proposal form.

Submit Proposal

How to submit a Meet-Up

All Meet-Up submissions must be made online via the forms below, not by email. Organising a Meet-Up does not count toward limits on conference participation described below. 

Meet-Ups are less formal social gatherings or meetings around research communities, publishing communities, shared approaches, research topics, or regional foci. 

A Meet-Up proposal submissions must consist of:

  • a title
  • description of up to 200 words

Most Meet-Ups will be allocated 1-hour slots during lunch breaks, but we will accept a limited number of requests for longer sessions. Please indicate in your submission if you would like to request a longer session.

Submit your Meet-Up proposal by clicking on the button below and filling out the proposal form.

Submit Meet-up Proposal

Participation and delegate guidance

To maximise participation across the conference, the program committee will follow these guidelines in reviewing panel and paper submission:

  • An individual may have each conference role only once during the conference:
    • convene a Traditional Open Panel OR a Workshop OR a Roundtable OR a Combined Format Open Panel once;
    • present once in a Traditional Open Panel OR a Workshop OR a Roundtable OR a Combined Format Open Panel;
    • present one contribution to the STS Making & Doing program;
    • be a discussant once (either as a Roundtable participant or a discussant in a Workshop or a Traditional Open Panel or a Combined Format Open Panel OR be a chair once (in any of the formats).
  • Please note that if a convenor decides to present in their own panel, regardless of the format, that counts as fulfilling the presenter role (as well as their convening role). These presentations must be included in the panel as panel submissions.
  • It is assumed a convenor will chair their own panel/combined format panel – unless they name someone else in that role – but this is not counted as chairing once. It is part of the convening role.
  • It is allowed to be a co-author on additional papers if you are not the one presenting them.
  • Open Panel convenors will decide on the selection of papers/contributions within their panel. However the Program Committee remains the overall arbiter of the programme and reserves the right to make changes if deemed necessary.
  • While adherence to the conference theme is not the main criteria for panel selection, EASST and 4S encourage conveners (those proposing/organising a panel) to explore if there is a meaningful connection between their panel and the ideas outlined in the theme description.

Conference format and times

The EASST-4S 2024 Amsterdam conference will be a face-to-face (f2f) event with a programme running for four full days, 16-19 July 2024 at the Athena Institute at VU Amsterdam. Plenary sessions will be streamed; other virtual participation will not be facilitatedThe panel sessions will start early in the morning on the 16th, and run until the late afternoon of the 19th.